INTRODUCTION TO ELECTRONIC FACILITY RECORDS (EFR): 6 of 9
Features and Benefits of an EFR Management System
An EFRMS lets staff and vendors make smarter data-based decisions that improve operations and planning.
EFRMS features
An EFRMS—the central repository for all facility systems data within an organization—should ideally be:
Secure both for uploading and accessing data.
Having an EFR system in place is an important concept for Next Generation Facility Managers who have the management and technology skills necessary to run the school buildings of the future.
EFRMS benefits
An EFR Management System makes it easy for both people and technology systems to retrieve
information about buildings and act on that data accordingly. Major benefits of an EFRMS include:
An EFRMS—the central repository for all facility systems data within an organization—should ideally be:
Secure both for uploading and accessing data.
- Cloud-based to eliminate potential damage to physical documents and to make data accessible 24/7.
- Device and operating system independent for access via any web-connected device.
- Searchable with keywords, metatags, and other descriptive fields that facilitate data retrieval.
- Organized by electronic binders and tabs to increase usage adoption rates by mimicking current cataloging methodologies.
- Able to integrate with various software applications to leverage facility data across the enterprise.
- An EFRMS is the “source of truth” for all of a district’s facility drawings and information. It is also the place to store related asset records, warranties, manuals and documentation.
Having an EFR system in place is an important concept for Next Generation Facility Managers who have the management and technology skills necessary to run the school buildings of the future.
EFRMS benefits
An EFR Management System makes it easy for both people and technology systems to retrieve
information about buildings and act on that data accordingly. Major benefits of an EFRMS include:
- Improve building systems uptime and reduce service call durations and costs.
- Automate work order, preventative maintenance and asset management procedures and processes.
- Maximize warranty contracts.
- Reduce liability risks by ensuring all required inspections are completed in a timely accurate manner.
- Facilitate capital planning with predictive forecasting of replacement and depreciation costs on assets.
- Improve capital project planning
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Archi-Technology can help your organization develop, implement and maintain an EFRMS via our sister software company, MasterLibrary.com.
Learn more at their Professional Services webpage. |