Electronic Facility Records (EFR) Documentation Services
Communications Infrastructure

Client Background​
​Syracuse University is a private research university in Syracuse, New York with roots that can be traced to the Genesee Wesleyan Seminary, founded in 1831 by the Methodist Episcopal Church.
      The campus is in the University Hill neighborhood of Syracuse, east and southeast of downtown, on one of the larger hills. Its large campus features an eclectic mix of buildings, ranging from nineteenth-century Romanesque Revival structures to contemporary buildings.
    SU is organized into 13 schools and colleges, with nationally recognized programs in information studies and library science, architecture, communications, business administration, inclusive education and wellness, sport management, public administration, engineering and the College of Arts and Sciences. (Source: Wikipedia)

​Project Description
SU retained Archi-Technology in 2011 as the primary technology designer and construction manager for a $15,000,000 Network Master Plan (NMP). The project included new equipment rooms, voice/data outlets, and wireless access points for 30+buildings, as well as a campus-wide, comprehensive fiber optic LAN design rolled out over three years.

In addition to technology systems design and construction management, an important part of the project was the development, collection, and cataloging of
closeout documentation including As Built drawings. This documentation has great
value to SU for maintenance, troubleshooting, and network upgrades.
​
The NMP presented an opportunity to develop a comprehensive Electronic
Facility Records Management System (EFRMS) that staff technicians and authorized
contractors could securely access to reduce service calls and call durations, and to
improve future upgrades.

ARCHI-TECHNOLOGY'S ROLE
Functions

• Project Management and Coordination
• EFR Management System (EFRMS) Setup
• ​CAD Drafting services

Systems Documented

• Exterior conduits and entrance facilities
• Associated backbone and horizontal cabling
• Voice and data systems
• Wireless technologies
• ​Fiber optic LAN

View this Project Profile in PDF format.

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Sample EFR T-Series Technology Drawings
Select any image to view a full-size PDF of the EFR drawing.

Challenges
While the Network Master Plan facilitated the development of an EFRMS based on new As Built documentation for 30+ buildings, the University still faced a number of challenges to maintain accurate, up-to-date records.

• SU’s main campus has approximately 76 buildings so documentation still needed to be gathered, cataloged and uploaded to the EFRMS for another 40 buildings.
• Some of these buildings had systems updated prior to the NMP so accurate As Built documentation would be readily available.
• Other buildings would need to be documented as their systems were upgraded as part of the NMP.

​
Project Description​​
Archi-Technology provided these Electronic Facility Records (EFR) Documentation services to SU as part of this project:

• EFR Management System (EFRMS) planning including needs analysis, organizational structure, and required functionality.
• EFRMS setup using ML Binders™ Software including binder setup and configuration, setup of users with appropriate privileges, and SU staff and contractor basic training.
• CAD Drafting services including updates and maintenance to a master CAD file from which PDFs can be exported and posted to ML Binders™ Software.

​Deliverables for this ongoing project included Technology T-series drawings, product specifications, and other facility data. SU’s construction department, support staff, and select contractors have been using the EFRMS since 2015 with great success based on the simplicity of ML Binders™ to upload and access data securely 24/7 via any web-enabled device.

​​Statistics

• Total Program Cost: Confidential
• Project Duration: January 2015 – ongoing​

​​Client

• Syracuse University, Syracuse, NY

< Syracuse University Network Master Plan

Syracuse University Setnor School of Music >

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