Documentation services
Save tens of thousands of dollars annually in reduced service call costs with an Electronic Facility Record (EFR) Management System.

​Make critical facilities information accessible 24/7 to authorized staff technicians and external contractors via a secure online library. Information can include:
  • Drawings such as As-Builts in CAD or PDF format, or scanned archival blueprints and plans.
  • Data Sources such as planning and asset data, and work order history.
  • Documents including construction documents, O&M manuals, and paper files.
Archi-Technology LLC helps NYS school districts develop EFR Management Systems that leverage the power of their facility drawings and data to reduce expenses and increase the usable lives of facility systems.

​Put our state-aidable Documentation services to work at your district.
EFR Project Management and Coordination
Develop a strategic framework for your EFR Management System (EFRMS) that provides short-term ROI and meets district’s unique needs.
Deliverables
  1. Provide overall EFR Documentation Project Management.
  2. Coordination of existing documentation review.
  3. Project planning for Facility Surveys, EFRMS Setup, and Data Entry and Drafting Services.
Existing Documentation Review​
Centralize storage of and control access to existing facilities data.
Deliverables
1. Comprehensive review of the following possible facility records:
  • Drawings: AutoCAD, Revit, PDF, hard copy
  • Data Sources: XLS, databases, Asset Information Exchange (AIX), etc.
  • Documents: Warranty, O&M, Work Order history, etc.
2. Existing Documentation Summary:
  • Gap Analysis and Recommendations
  • FIEX Rating. Compliance with Facility Information Exchange Standards for each of the following: Facilities; Spaces; Systems; Asset Records; Work Order History; PM History, and; Facility Use Requests.
EFR Management System (EFRMS) Setup and Maintenance
Let a specialist build your district’s EFRMS allowing you to focus on implementation and operational use
Deliverables
  1. Setup ML Binders™ account with customized binders and sections based on previously defined needs.
  2. Upload existing electronic facility records to ML Binders™ Electronic Facility Records Software.
  3. ​Facilitate initial On-boarding and training.
Facilities and Systems Surveys (AMEPT)
Augment existing information with onsite surveys of systems that need to be documented.
Deliverables
1. Surveys of Architectural-Mechanical-Electrical-Plumbing-Technology (AMEPT) systems
  • Survey of Fixed Assets
  • Survey of Devices/Locations
2. QR code tag placement
Data Entry and Drafting Services
Keep your EFRMS up-to-date with custom CAD or Revit drawing files that reflect the latest changes to your facilities.
Data Entry Deliverables
​Creation of asset records in ML Work Orders Asset Module.

​Drawing Deliverables
1. CAD Drafting:
  • Up-to-date, base file A1 Drawings
  • Facility Management Drawings (post-Construction/post-project)
2. Creation of Facility Record Drawings depicting asset locations using digital tools such as:
  • Systems Surveyor™ Software
  • PDF markups
  • Plan Grid™ Software
  • ML Binders™ Software's Image Navigation feature
3. Database and Drawing Updates
​Documentation services qualify for BOCES aid via your Regional Information Center.

​View our Documentation Services data sheet (PDF).
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Just some of the upstate NY school districts that rely on Archi-Technology as a guide to building technology systems.
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