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Electronic Documentation Services

Technology Consulting For The Life Of Your District

An Electronic Facility Records (EFR) system reduces operating costs and increases productivity by making critical operational information available to staff and contractors on site when needed, such as electronic as-built drawings and Operating and Maintenance (O&M) manuals.

Drawing Scanning & Organization of Capital Project Files & Maps

While the development of a comprehensive EFR system is typically a multi-year project, districts can start at anytime, especially as new capital projects are being planned or get underway.

The available budget creates a starting point for initial EFR services that include:

  • Assess district-wide needs including gauging extent and accuracy of existing assets.
  • Develop an objective, comprehensive and realistic multi-year EFR System plan.

The following EFR services can then be applied, prioritized by need to maximize short-term ROI:

  • Inventory of existing electronic and hard-copy drawings and documentation
  • Scanning hard-copy drawings and documents
  • Revising outdated drawings with electronic drafting services
  • On-site physical surveys to update electronic records
  • Cataloging and archiving data in an intuitive secure database
  • Setting access control for staff and contractors

Our T-Series drawings document end-to-end pathways, cable configurations and device connections, from Outside Cable Plant and communications infrastructures to building, clinical and other specific technology systems.

Electronic Document Management System

Cloud-based software allows facility infrastructure drawings and documentation to be stored in electronic binders for secure access via any smart device by IT staff, facility managers, service technicians and authorized contractors.

Property owners and facility managers control login credentials and viewing permissions.

Owners: Get started today

See the difference our Electronic Documentation services can have on the technology components of your campus or facility. Call 585-424-1952 to discuss your needs.

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In The News

New NYS K12 District Resource page now available with insightful infographics, timely templates, and choice checklists. Visit the new K12 Resources page.

Check out our new Pittsford office. We recently moved our headquarters to 1160-J Pittsford-Victor (Rte. 96) in Bushnell's Basin. Stop by for a tour and a hot cup of Joe (or tea): we'd love to show you around.

NYS K12 District Smart Schools Improvement Plan Infographic. Is your District on pace to submit its SSIP to the SED that meets all requirements for teacher, student, parent and community input? Learn more.

NYS K12 District Technology Planning and Budgeting Infographic. We help cut through the confusion between NYS K12 School District's technology planning initiatives, funding sources and timeframes with this set of three infographics. View PDF.

Make Sure Your Smart Schools Investment Plan Makes the Grade. Discover how an objective, experienced technology-consulting firm that specializes in technology infrastructure can help your district develop a winning SSIP. Start here.

How Cloud-Based Documentation Can Reduce Operating Costs. Every project can benefit from accurate, timely and accessible documentation that can also be used to reduce facility operating costs upon project completion. Discover how.

Technology Consultants for the 4th Utility
Electronic Facility Records Electronic Facility Records was developed by Archi-Technology to improve productivity and add value throughout the life of a building. Learn more